Document management can help keep your files secure from people who shouldn't be looking at them. It can help make sure your files are always backed up in case your computer crashes or your paper files get destroyed. It can help make it easier to find what you're looking for and keep things organized, and it can help make your files more accessible.
The whole idea of electronic document management is to manage your paper files digitally. By digitizing your files you can access all the information you need instantly without having to physically look for each file in a filing cabinet and without hiring some sort of secretary or other office worker to do it for you. This process can enable you to work from home, on vacation, or on a business trip. Whereas, the traditional way of working with paper kind of tethers you to the office. The process of electronic document management basically requires a fast sheet fed scanner, pdf software like Adobe Acrobat Professional, and an external hard drive.
Document management is how your organization stores, manages and tracks its electronic documents.