Document management can help keep your files secure from people who shouldn't be looking at them. It can help make sure your files are always backed up in case your computer crashes or your paper files get destroyed. It can help make it easier to find what you're looking for and keep things organized, and it can help make your files more accessible.
 
The whole idea of electronic document management is to manage your paper files digitally. By digitizing your files you can access all the information you need instantly without having to physically look for each file in a filing cabinet and without hiring some sort of secretary or other office worker to do it for you. This process can enable you to work from home, on vacation, or on a business trip. Whereas, the traditional way of working with paper kind of tethers you to the office. The process of electronic document management basically requires a fast sheet fed scanner, pdf software like Adobe Acrobat Professional, and an external hard drive.
 

Document scanning is quickly becoming the fastest growing form of document archiving. There are specialist document scanning companies that will take your documents and scan them to digital files such as PDF and will then supply them on a disc, via FTP or into a digital document management system for you. This means that all your documents are still available to you at your office but they no longer need to be there in physical form. This also makes for more flexible and productive work as the documents are easily accessible and can be shared, emailed and printed as and when staff require.
 
Document management is how your organization stores, manages and tracks its electronic documents.